The epidemic has made it more difficult than ever before for non-profit organizations to operate and generate community support, and many are relying on board meetings that are held remotely to make important decisions and ensure their existence. However it can be difficult to conduct a successful remote board meeting without the physical presence of the entire board.

A clearly defined agenda will help keep the board meeting remote on track and focused. Include your board in the process of setting the agenda. This will help you determine what issues should be discussed. Then, you should send the agenda as far in advance as possible to all attendees so they can prepare. This will ensure that the attendees are aware of the topics to be discussed and they could add anything to the agenda before hand. Using a secure online board portal to distribute agendas as well as other documents will aid in reducing security risks.

Utilizing video can improve the interaction at remote board meetings because it adds the essential face-toface component to discussions. Additionally, video makes it easier for attendees to see the body language of other people and note non-verbal signals such as impatience, boredom or excitement.

It can be difficult for busy boards to plan meetings in person, particularly when they have many personal and professional commitments. Finding an appropriate time for everyone is easier using remote board meeting software. Tools such as SavvyCal’s polls for meetings allow you to propose multiple times for your meeting, and let everyone vote on which times work best www.boardgreenroom.com/secure-data-recovery-services-reviews/ for them. This will eliminate the need for back-andforth emails and could save you a lot of time and effort.