Online board meetings are a convenient method to manage the hectic agendas of board members from non-profit organizations. Participants can avoid traffic, meet deadlines and travel expenses. Board meetings online are just as effective as face-to-face meetings by following a few basic guidelines.
It is essential to utilize tools which make the meeting more engaging and lively. For instance, using video to communicate with attendees boosts engagement because it allows attendees to observe others‘ body language and make use of non-verbal communication. Instant messengers can also be used to keep the conversation going. Last but not least, having attendees announce their attendance will ensure that they are heard and seen throughout the meeting.
The agenda should be carefully designed to ensure that everyone is aware of what will be discussed and how it will be conducted. According to the Nonprofit Learning Laboratories The agenda should include 20% fewer items to allow more time for conversation and discussion.
Another benefit of a virtual format is that it opens opportunities for new participants who otherwise would be unable to participate because of time or financial limitations. This allows for the board to take on new perspectives and ideas that can help make better decisions. The meeting can also reach a wider audience by eliminating physical barriers. Boards with dashboards can help attendees prepare for meetings and offer additional information to discuss.